Kew College appreciate that privacy is very important. The school has adopted this Privacy Policy as we recognise the right of people to keep their personal information private. This Privacy Policy covers the school’s treatment of personally identifiable information that we collect or hold.

1. The information we collect
When you register for services on our website we will collect general information about you, such as your name, address, contact details so the school can contact you. We may also collect this and other types of personal information during the course of dealing with you. We may also collect information about your usage of our website as well as information about you from e-mails or letters you send to us.

2. How we use your information
The school will use the personal information we collect for the purpose disclosed at the time of collection, or otherwise as set out in this Privacy Policy. We will not use your personal information for any other purpose without first seeking your consent, unless authorised or required by law. Generally we will only use and disclose your personal information as follows:

(a) to establish and maintain your involvement with the school, including providing you with correspondence;
(b) to provide the products or services you have requested from the school;
(c) to answer your inquiry by post, telephone, fax as well as email;
(d) to assist us to make the school website, services and products more valuable to our school community;
(e) to different parts of the school to enable the development and promotion of other services and to improve our general ability to assist school attendees and the wider school community.

The information you provide to us will be held on computers in the UK and may be accessed by our staff. We may also pass aggregate information on the usage of our site to third parties but this will not include information that can be used to identify you. Countries outside the European Economic Area do not always have strong data protection laws.  However, we will always take steps to ensure that third parties use your information in accordance with this policy. Unless required to do so by law, we will not otherwise share, sell or distribute any of the information you provide to us without your consent.

Information you provide to third party websites through hyperlinks provided on our website (for example Amazon.co.uk and Perry’s Uniform) is subject to the terms and conditions provided by those websites, and Kew College is not responsible for the information you supply to third party websites or companies. We recommend you read the terms and conditions and privacy policies provided on the relevant websites you may choose to visit.

3. Access to your information
You can request access to the personal information that the school holds about you by contacting the school’s Privacy Officer as set out below. We will provide you with access to your personal information unless we are legally authorised to refuse your request. We may charge a reasonable amount for providing access.
If you wish to change personal information that is out of date or inaccurate at any time please contact us. After notice from you, we will take reasonable steps to correct any of your information which is inaccurate, incomplete or out of date. If you wish to have your personal information deleted please let us know and we will delete that information wherever practicable.
We may refuse your request to access, amend or delete your personal information in certain circumstances. If we do refuse your request, we will provide you with a reason for our decision and, in the case of amendment, we will note with your personal information that you have disputed its accuracy.

4. Security
The school will take reasonable steps to keep secure any personal information which we hold and to keep this information accurate and up to date. Personal information is stored in a secure server or secure files.  The Internet is not a secure method of transmitting information. Accordingly, the school cannot accept responsibility for the security of information you send to or receive from us over the Internet or for any unauthorised access or use of that information. We take security measures to protect your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction and damage. Your information will be held for a reasonable period or as long as the law requires.

5. Changes to this Privacy Policy
The school may amend this Privacy Policy from time to time by having the amended version available at the school office or on our website at www.kewcollege.com. We suggest that you visit our website regularly to keep up to date with any changes.

6. Contacting us
If you would like any further information, or have any queries, problems or complaints relating to the school’s Privacy Policy or our information handling practices in general, please (JavaScript must be enabled to view this email address) our Privacy Officer by phoning 0208 940 2039 or emailing (JavaScript must be enabled to view this email address).